# Email drafter Human Guide

## What This Is For
Draft and review professional emails that match your personal writing style. It gives the agent a clearer input/output frame for email marketing: what context to ask for, what decisions to make, and what usable artifact to return.

Use this as a human-readable version of the Email drafter agent skill. It is meant for marketers, operators, founders, and other non-coders who want the workflow without reading agent-specific implementation instructions.

## When To Use This
- Use this when you need a repeatable process for email drafter.
- Use this when the task needs judgment, examples, constraints, or a clear output format rather than a one-off prompt.
- Use this when you want to hand an AI assistant enough context to produce a usable marketing artifact.

## When Not To Use This
- Do not use this when you only need a quick factual answer.
- Do not use this when the work depends on private data you cannot share with the assistant.
- Do not use this as a replacement for legal, compliance, financial, or medical review.

## What You Need Before Starting
- The goal or business outcome you want.
- The audience, customer segment, or market context.
- Any source material the assistant should respect, such as notes, briefs, examples, URLs, or brand guidance.
- Constraints such as tone, length, channel, deadline, region, or approval requirements.
- A clear definition of what a good final answer should look like.

## Step-By-Step Workflow
1. State the job clearly: "Use the Email drafter guide to help me with..."
2. Add context: audience, goal, offer, channel, source material, and constraints.
3. Ask the assistant to identify missing inputs before producing the final output.
4. Have the assistant follow the skill-specific guidance below.
5. Review the result against the final checklist and ask for revisions where needed.

## Skill-Specific Guidance
- "Draft an email to [person] about [topic]"
- "Write a follow-up email to [customer] regarding [project]"
- "Reply to [person]'s email about [subject]"
- "Compose a proposal email for [initiative]"
- "Analyze my email tone with [recipient]"
- **Recipient(s)** — who is the email for?
- **Purpose** — what is the email about? (proposal, follow-up, technical guidance, introduction, status update, etc.)
- **Key points** — what needs to be communicated?
- **Relationship context** — use WorkIQ to check prior email history with the recipient if available
- Pull 3–5 recent sent emails from the user to the same recipient or similar recipients
- **Greeting style** — formal ("Dear"), standard ("Hello"), casual ("Hi"), or direct (no greeting)
- **Structure** — short paragraphs vs. bullet lists vs. numbered steps

## Decision Points And Nuance
The original skill emphasizes: When to Use, Workflow, Step 1 — Gather Context, Step 2 — Analyze Tone, Step 3 — Draft the Email, Step 4 — Output, Important Rules, Example Prompts, Requirements.

Use these questions to steer the work:
- What is the intended audience or buyer?
- What source material must be preserved?
- What should the assistant optimize for: clarity, persuasion, accuracy, speed, creativity, or conversion?
- What examples represent the desired quality bar?
- What should the assistant avoid?

## Common Mistakes
- **Never send emails** — only draft them as files for the user to review and send manually
- Respect privacy: do not include sensitive information from unrelated email threads

## Copy-And-Paste Prompt
```text
Use the Email drafter human guide.

My goal:
[Describe the business outcome]

Audience:
[Describe who this is for]

Context and source material:
[Paste notes, examples, links, or existing copy]

Constraints:
[Tone, length, channel, timeline, must-include items, must-avoid items]

Before producing the final output, ask me for any missing information that would materially improve the result.
```

## Final Checklist
- [ ] The output matches the original goal.
- [ ] The audience and context are reflected in the answer.
- [ ] Important constraints and source material were preserved.
- [ ] The assistant made the relevant decisions explicit.
- [ ] The final artifact is ready to use, review, or hand to the next person.

## Source
This guide was generated from the github/awesome-copilot skill entry for `email-drafter`.

## Source Skill Notes
These notes preserve the nuance from the original skill. Use them as supporting reference when the workflow above feels too generic.

# Email Drafter

Draft professional emails that match your established writing style and tone. Uses WorkIQ to analyze your sent emails and prior correspondence with recipients, then produces context-aware drafts you can review and refine.

## When to Use

- "Draft an email to [person] about [topic]"
- "Write a follow-up email to [customer] regarding [project]"
- "Reply to [person]'s email about [subject]"
- "Compose a proposal email for [initiative]"
- "Analyze my email tone with [recipient]"

## Workflow

### Step 1 — Gather Context

Before drafting, collect:

1. **Recipient(s)** — who is the email for?
2. **Purpose** — what is the email about? (proposal, follow-up, technical guidance, introduction, status update, etc.)
3. **Key points** — what needs to be communicated?
4. **Relationship context** — use WorkIQ to check prior email history with the recipient if available

If the user provides all of these upfront, proceed directly. Otherwise, ask clarifying questions (max 3).

### Step 2 — Analyze Tone

When drafting for a recipient, use WorkIQ to understand the user's established communication patterns:

1. Pull 3–5 recent sent emails from the user to the same recipient or similar recipients
2. Identify patterns:
   - **Greeting style** — formal ("Dear"), standard ("Hello"), casual ("Hi"), or direct (no greeting)
   - **Structure** — short paragraphs vs. bullet lists vs. numbered steps
   - **Sign-off** — what closing and name format the user typically uses
   - **Formality level** — professional, friendly-professional, casual
   - **Language** — which language the user writes in with this recipient
3. Apply those patterns to the draft

If WorkIQ is unavailable or no prior emails exist, use sensible professional defaults and note that the tone was inferred.

### Step 3 — Draft the Email

Apply the discovered (or default) style rules:

**Greeting:**
- Match whatever greeting style was found in Step 2
- Default: "Hello [FirstName]," for external, "Hi [FirstName]," for internal
- For multiple recipients: "Hello [Name1], [Name2],"

**Tone:**
- Direct and concise — no filler language
- Friendly but professional
- Get to the point quickly
- Offer help proactively where appropriate ("Happy to discuss further", "Let me know if you need anything")

**Structure:**
- Short emails (1–2 points): simple paragraphs, no bullets needed
- Longer emails (proposals, multi-point updates): use bullet points or numbered lists
- Include context from prior conversations when relevant ("Following our recent conversation about...")

**Sign-off:**
- Match the user's established sign-off pattern from Step 2
- Default: "Best regards," followed by the user's first name on the next line

**Language:**
- Default to English unless the user specifies otherwise
- Match the recipient's language if prior correspondence was in another language

### Step 4 — Output

1. Present the draft for review with a brief note on the tone/style applied
2. Apply edits as the user requests — iterate until satisfied
3. Save the final draft to `outputs/<year>/<month>/` with a descriptive filename (e.g., `2026-03-26-email-acme-followup.md`)

## Important Rules

- **Never send emails** — only draft them as files for the user to review and send manually
- Always check WorkIQ for prior context with the recipient when available
- If the user says "draft email" or "write email", activate this skill automatically
- Save drafts using the `outputs/<year>/<month>/` folder convention