# Email drafter Human Guide

## What This Is For
Draft professional emails for business scenarios while maintaining an appropriate tone and following email best practices. It gives the agent a clearer input/output frame for email marketing: what context to ask for, what decisions to make, and what usable artifact to return.

Use this as a human-readable version of the Email drafter agent skill. It is meant for marketers, operators, founders, and other non-coders who want the workflow without reading agent-specific implementation instructions.

## When To Use This
- Use this when you need a repeatable process for email drafter.
- Use this when the task needs judgment, examples, constraints, or a clear output format rather than a one-off prompt.
- Use this when you want to hand an AI assistant enough context to produce a usable marketing artifact.

## When Not To Use This
- Do not use this when you only need a quick factual answer.
- Do not use this when the work depends on private data you cannot share with the assistant.
- Do not use this as a replacement for legal, compliance, financial, or medical review.

## What You Need Before Starting
- The goal or business outcome you want.
- The audience, customer segment, or market context.
- Any source material the assistant should respect, such as notes, briefs, examples, URLs, or brand guidance.
- Constraints such as tone, length, channel, deadline, region, or approval requirements.
- A clear definition of what a good final answer should look like.

## Step-By-Step Workflow
1. State the job clearly: "Use the Email drafter guide to help me with..."
2. Add context: audience, goal, offer, channel, source material, and constraints.
3. Ask the assistant to identify missing inputs before producing the final output.
4. Have the assistant follow the skill-specific guidance below.
5. Review the result against the final checklist and ask for revisions where needed.

## Skill-Specific Guidance
- Responding to client inquiries
- Requesting information or approvals
- Delivering difficult news professionally
- Cold outreach and introductions
- Thank you and appreciation emails
- Tell me the email scenario (reply, new message, follow-up, etc.)
- Provide context: recipient, relationship, purpose
- Share any specific points to include
- I'll draft an appropriate email
- "Draft a follow-up email after our sales meeting with Acme Corp"
- "Write a polite reminder for an overdue invoice"
- "Help me decline this meeting request professionally"

## Decision Points And Nuance
The original skill emphasizes: Overview, How to Use, Email Templates & Structures, Professional Email Structure, Tone Guidelines, Subject Line Best Practices, Common Email Scenarios, Meeting Follow-up, Request/Ask Email, Polite Decline.

Use these questions to steer the work:
- What is the intended audience or buyer?
- What source material must be preserved?
- What should the assistant optimize for: clarity, persuasion, accuracy, speed, creativity, or conversion?
- What examples represent the desired quality bar?
- What should the assistant avoid?

## Common Mistakes
- "Action Required: Q4 Budget Approval by Friday"
- After careful consideration, I won't be able to [participate/attend/take on] at this time due to [brief, honest reason].
- I'm very interested in joining the TechCorp team and contributing to your product strategy. Please don't hesitate to reach out if you need any additional information from me.

## Copy-And-Paste Prompt
```text
Use the Email drafter human guide.

My goal:
[Describe the business outcome]

Audience:
[Describe who this is for]

Context and source material:
[Paste notes, examples, links, or existing copy]

Constraints:
[Tone, length, channel, timeline, must-include items, must-avoid items]

Before producing the final output, ask me for any missing information that would materially improve the result.
```

## Final Checklist
- [ ] The output matches the original goal.
- [ ] The audience and context are reflected in the answer.
- [ ] Important constraints and source material were preserved.
- [ ] The assistant made the relevant decisions explicit.
- [ ] The final artifact is ready to use, review, or hand to the next person.

## Source
This guide was generated from the claude-office-skills/skills skill entry for `email-drafter`.

## Source Skill Notes
These notes preserve the nuance from the original skill. Use them as supporting reference when the workflow above feels too generic.

# Email Drafter

## Overview

This skill helps you draft professional emails for various business scenarios. It understands context, maintains appropriate tone, and follows email best practices for different situations.

**Use Cases:**
- Responding to client inquiries
- Following up on meetings
- Requesting information or approvals
- Delivering difficult news professionally
- Cold outreach and introductions
- Thank you and appreciation emails

## How to Use

1. Tell me the email scenario (reply, new message, follow-up, etc.)
2. Provide context: recipient, relationship, purpose
3. Share any specific points to include
4. I'll draft an appropriate email

**Example prompts:**
- "Draft a follow-up email after our sales meeting with Acme Corp"
- "Write a polite reminder for an overdue invoice"
- "Help me decline this meeting request professionally"
- "Draft a cold outreach email to a potential partner"

## Email Templates & Structures

### Professional Email Structure

```
Subject: [Clear, specific, action-oriented]

[Greeting - appropriate to relationship]

[Opening - context/reference]

[Body - main message, organized by priority]

[Call to action - clear next steps]

[Closing - appropriate sign-off]

[Signature]
```

### Tone Guidelines

| Scenario | Tone | Key Elements |
|----------|------|--------------|
| Client communication | Professional, warm | Respect, clarity, helpfulness |
| Internal team | Direct, friendly | Efficiency, collaboration |
| Executive/Senior | Concise, respectful | Bottom-line first, data-driven |
| Cold outreach | Engaging, value-focused | Hook, relevance, clear ask |
| Difficult news | Empathetic, clear | Acknowledge, explain, next steps |
| Follow-up | Polite, persistent | Reference, value add, easy response |

### Subject Line Best Practices

**Good subject lines:**
- "Action Required: Q4 Budget Approval by Friday"
- "Meeting Follow-up: Next Steps for Project Alpha"
- "Quick Question: Your Availability Next Week"
- "Thank You - Great Meeting Today"

**Avoid:**
- Vague: "Hello" or "Quick question"
- Too long: More than 50 characters
- ALL CAPS or excessive punctuation
- Misleading clickbait

### Common Email Scenarios

#### 1. Meeting Follow-up
```
Subject: Follow-up: [Meeting Topic] - Next Steps

Hi [Name],